A LIMS configured on top of a broken process just digitizes the problem.

That’s why, before configuring a single screen, Actiz maps and redesigns your lab’s process. The system is born serving your operation — not the other way around.

See how the method works

How it works: 4 stages

Actiz implementation methodology Vertical flow with 4 stages — Immersion, Diagnosis and redesign, Configuration and migration, Assisted go-live — resulting in real traceability from day 1. 01 · Immersion Real workflow map, validated 02 · Diagnosis & Redesign Target process approved by you 03 · Configuration & Migration System serving the process 04 · Assisted Go-live Active support during cutover Real traceability from day 1

Immersion

We go to the real operation: we follow the bench and talk to whoever runs it — not just management. What the SOP says and what happens in practice are rarely the same thing, and it’s the practice that needs to go into the system.

You receive: the map of your lab’s current workflow, validated by your team.

Diagnosis & Redesign

We cross-check the real workflow against ISO 17025 requirements and point out the bottlenecks, the parallel spreadsheets, and the traceability breaks. Then we redesign the process together with your team — and you approve it before any configuration.

You receive: the target process design, approved by you.

Configuration & Migration

We configure Actiz for the approved process — we don’t fit your lab into a generic software standard. Your historical data is migrated with a plan, validation, and acceptance criteria.

You receive: environment ready, data migrated and verified.

Assisted Go-live

We flip the switch together with you. Active support during the first real operations, with fine-tuning based on actual use — not a manual handed over on the way out.

You receive: lab running on the system, with dedicated support through the critical period.

Actiz team analyzing the Actiz system dashboard

Why it matters

When you just install software

  • The paper process is replicated on screen — the same inefficiency, now digital.
  • The team finds out months later that the configured workflow doesn’t match operations. Result: rework and reconfiguration.
  • The technical team resists, because they got a system imposed over a way of working nobody reviewed.
  • Data is born dirty and traceability is born broken.
  • ISO 17025 compliance exists on paper — until the next audit tests it.

When the process comes before the system

  • The system serves the lab’s process, not the other way around.
  • Auditable traceability from go-live.
  • The team participates in the redesign — whoever helps build the workflow doesn’t resist it.
  • Historical data migration planned and validated, not improvised.
  • Audits stop being a last-minute scramble.
Actiz team meeting to discuss processes
Nelson Villafrade, Head of Systems at Fundases
“With Actiz LIMS, we were able to establish a more structured and secure workflow. The system allows us to ensure complete traceability of analyses, automatically validate data, and maintain centralized document control. This has directly contributed to our progress toward full ISO 17025 compliance.”
Fundases logo

Nelson Villafrade, Head of Systems at Fundases

Frequently asked questions

How long does the full implementation take?

It depends on lab complexity, but the 4 stages add up to weeks, not months. The real timeline is set during Immersion — after we understand your process, not before.

Who from my team needs to participate? How much time does it take?

We need access to whoever runs the process day-to-day, not just management. It’s conversations and bench observation during Immersion and Diagnosis — a few hours spread across the stages, no full-time dedication.

What do I need to prepare before starting?

Nothing formal. The method is ours; on your end, just access to real operations and team availability for Immersion. Documented procedures help, but they’re not a prerequisite.

What if the team resists the process change?

Resistance is expected when the process arrives finished from above — that’s why the new workflow is redesigned with the people who’ll use it, during Diagnosis. Involvement from the start is what makes adoption happen.

What support exists during the cutover (go-live)?

Active support during the first real operations. We adjust what’s needed based on real use — we don’t hand over a manual and disappear.

Your process first. Then the system.

Schedule a diagnosis conversation and see what the map of your lab’s workflow would look like.

Schedule diagnosis