Inventory Management with LIMS

Inventory management is one of the most critical points for any laboratory. Expired reagents, emergency purchases, and supply shortages can compromise not only efficiency, but also regulatory compliance and test results.

Fortunately, a LIMS (Laboratory Information Management System) can transform this reality, ensuring control, traceability, and automation across all processes.

In this article, you’ll learn how a LIMS can optimize inventory management and check out a real success case from Laboratórios Bagó, a benchmark reference in the pharmaceutical industry.

Why is inventory control essential in laboratories?

Excessive reliance on manual inventory control processes generates delays, rework, and wasted supplies. When the team depends on spreadsheets or paper records, it becomes difficult to monitor expiration dates, trace batches, and plan purchasing accurately.

Moreover, decisions made without reliable data increase the risk of stockouts or unnecessary purchases, directly impacting the laboratory’s productivity and costs.

Benefits of a LIMS for inventory management

A LIMS is not limited to storing information. It provides strategic capabilities to control inventory efficiently:

• Automatic expiration alerts: prevents waste by ensuring reagents and supplies are used within their shelf life.

• Batch traceability: each reagent batch is linked to test results and reports, facilitating audits and investigations.

• Process automation: automatic stock deduction, replenishment alerts, and integration with laboratory workflows reduce errors and rework.

• Real-time dashboards: consumption metrics, available inventory, and purchasing plans for fast, well-informed decisions.

These capabilities not only increase efficiency, but also provide safety and regulatory compliance, turning inventory management into a strategic advantage.

Luisa Coser, Implementation Coordinator at Actiz, prepared an exclusive video on the importance of sound inventory management and how automation can transform this activity. In this content, she explains in practical terms how inventory problems are often not just about supply shortages, but also about the difficulty of forecasting demand, excessive manual controls, and a lack of integration between laboratory departments.

Watch the full video now and see how modern inventory management can transform your laboratory’s daily operations:

Bagó Laboratories case study: batch release time reduced from 3 to 1 day

Laboratórios Bagó, a benchmark for innovation and quality in the pharmaceutical industry, faced challenges common to many laboratories: manual processes, delays in batch release, and traceability difficulties.

With the implementation of Actiz LIMS, the laboratory was able to:

• Increase productivity by 200%

• Reduce batch release time by 66%

• Automate inventory management

• Ensure full traceability and compliance

Previously, paper records and spreadsheets consumed valuable team time, impacting the smoothness of testing operations. Today, with the LIMS, inventory management is centralized, automatic alerts keep supplies consistently available, and the team can focus on high-value technical activities.

Also check out the Beyond the LIMS episode featuring Bagó and see how digitalization revolutionized the laboratory’s operations.

Transform your laboratory’s inventory management

The Bagó case shows that investing in a specialized LIMS is not just a technology decision, but a strategic one. Full control over supplies, complete traceability, and process automation mean less waste, more productivity, and greater reliability in results.

If your laboratory faces similar challenges in productivity, compliance, or inventory management, Actiz LIMS offers a complete solution to optimize operations, reduce errors, and speed up critical processes.

Schedule a demo with our specialists and discover how Actiz LIMS can transform your laboratory.

For a broader look at this topic, see our guide to laboratory operations and efficiency.