Sample Collection App and Client Portal

Paperless sample collection: from the sampling point to the report

Sampling is recorded on the phone, even without signal, with identification by QR code and photographs linked to the sample, and the PDF report is delivered to the client through a portal restricted to the client’s own data.

Request a demonstration of the app and portal Learn about the implementation methodology

Comparison

From paper to a single record: sampling is recorded once, on site.

The Sample Collection App moves sampling records to the collection point, on the technician’s phone, and the data is integrated into Actiz LIMS without re-entry.

With paper

Records kept on a clipboard or spreadsheet at the collection point
Data re-entered manually at the laboratory
Photos and identification not linked to the sample record
Illegible handwriting and transcription errors, detected only when the report is issued

With the Sample Collection App

Sampling recorded directly on the phone, at the collection point
Sample located by scanning a QR code or barcode
Photos attached to the sample, from the camera or gallery
Offline operation, with automatic synchronization when the connection is restored

How it works

Three steps, from scanning the code to synchronization.

Screens from the Sample Collection App in the production environment.

Sample Collection App screen, Portuguese-language interface, showing the details of Sample 1040: code, sample type, collection point, material and Synced status

01

Scanning the code and opening the sample

The QR button is located at the top of the list; the detail view shows the collection point, material and status.

Attachments tab of a sampling record in the Sample Collection App, Portuguese-language interface, with two attached photos and the camera button; one of the photos shows as Pending upload

02

Recording and attaching photos

Photos are stored in the sampling record’s Attachments tab, with an indication of upload status.

Sample list in the Sample Collection App, Portuguese-language interface, with search, status counters and the sync button at the top

03

Tracking and synchronization

The screen shows the status of each sample and a synchronization button; data is stored on the device and sent when the connection is restored.

Available for Android on Google Play. iPhone version coming soon.

Client Portal

Client Portal: clients track their samples and download reports themselves, without requesting them by email.

A product independent of the App: the laboratory’s client accesses a dedicated portal, checks sample progress and downloads released reports.

Actiz Client Portal, Portuguese-language interface: sample grid with type filter, row selection, and report, CSV and Excel buttons

Reports in PDF, individually or as a .zip file with several samples
Each client can view only their own data, and only what the laboratory has released
Sales representatives can view only their own client portfolio
Queries without spreadsheets: filtering, search, grouping and export to CSV and Excel
Access with a Google or Microsoft account
Included in the Actiz LIMS license

Application

Where the app and portal have the greatest application in laboratory routine.

Service provider laboratories (quoting, sampling, analysis, report issuance and portal) and industrial plants with in-line sampling, whose suppliers receive certificates of analysis (CoA). In laboratories operating under ISO/IEC 17025, a single record with identification and photos linked to the sample supports traceability between collection and report. See the service provider laboratory segment and the integration into the CONFIA implementation.

Phone with the Sample Collection App open on a sample detail, next to laboratory glassware

Next step

Request a demonstration of the app and portal.

The demonstration covers recording at the collection point, synchronization and the Client Portal.

Request a demonstration of the app and portal