How MinasLab increased its data traceability with Actiz

Founded in Minas Gerais, MinasLab stands out in the laboratory analysis market, especially in the environmental, food, soil, air and raw materials areas. With a wide range of clients, including industries, restaurants, hospitals and environmental agencies, the laboratory combines technical expertise with a highly qualified team, ensuring accurate and reliable results.

The constant pursuit of excellence has led the company to invest in cutting-edge technology and implement all requirements for future INMETRO accreditation, an essential step to also meet the strict requirements of regulatory agencies, such as the Ministry of Agriculture, Livestock and Supply (MAPA) and the Minas Gerais Institute of Agriculture (IMA). In addition, the laboratory has expansion plans and is preparing to increase its operations with the opening of a new branch in Uberaba, reinforcing its commitment to offering high-quality services.

Before implementing Actiz, MinasLab faced significant difficulties in managing its operations, mainly because it was in the initial phase of structuring the laboratory. Proposals for clients, for example, were prepared manually in Excel and converted to PDFs, resulting in a slow and error-prone process, which compromised the traceability of information. In addition, the lack of an automated system made it difficult to achieve the standardization required for rigorous audits and accreditations, essential for the expansion and consolidation of the laboratory in the market.

The challenge of manual management: lack of traceability and accuracy

MinasLab faced a number of operational challenges before incorporating Actiz into its operations, mainly because it was in the early stages of building the laboratory’s processes. One example was the lack of a professional presentation of proposals to clients. Before Actiz, proposals were created in Excel and converted to PDFs, resulting in an inefficient and error-prone process due to the manual manipulation of complex data, in addition to the constant risk of losing essential information.

The lack of management software compromised the traceability and standardization of processes, which are crucial elements for ensuring accuracy and consistency in analysis results. This lack of automation not only caused delays in responding to customers, but also made it difficult to comply with regulatory requirements and prepare for rigorous audits by regulatory bodies and large customers.

Managing data and documents manually imposed significant limitations, directly impacting operational efficiency and the laboratory’s ability to meet growing market demands.

These challenges highlighted the urgent need for Management Software that was capable of improving traceability, reducing errors and optimizing workflow.

Digitalization of processes with Actiz: more than 80% time savings

The adoption of Actiz represented a transformation in MinasLab’s operations, with greater efficiency and precision for the laboratory. Thus, having management software that aligns with the Laboratory Information Management System (LIMS) allowed for comprehensive automation of processes, minimizing the occurrence of manual errors and, above all, improving traceability at each stage of the workflow, from the receipt of raw materials to the delivery of the final product.

In addition to optimizing traceability, Actiz’s proposal creation tool has significantly improved the agility of customer service. The time required to generate quotes was reduced from 1 hour to just 10 minutes, a saving of 50 minutes, which has allowed MinasLab to respond more efficiently to market demands. This speed, combined with the accuracy and consistency that the system provides, has optimized the laboratory’s day-to-day operations.

Implementing Actiz was crucial to improving important quality indicators for MinasLab, namely: productivity, quality, cost and response time. This resulted in more efficient and organized management of vital information for audits and accreditations, ensuring compliance with the requirements of regulatory agencies and facilitating preparation for rigorous inspections.

Actiz Support: the secret to successful implementation at MinasLab

Actiz was hired during the structuring phase of MinasLab, when the laboratory was facing a high demand for process creation. This challenging and essential scenario for the laboratory made the implementation even more significant. Thus, the adoption of Actiz was characterized by continuous technical support and efficient integration, promoting an agile and effective transformation.

Actiz’s support played a crucial role in facilitating each step of the implementation. A highlight was the personalized assistance, especially through WhatsApp, which ensured that the MinasLab team overcame any challenges and achieved an initial configuration tailored to their specific needs. This enabled a rapid standardization of operations and more organized management of information.

With Actiz in place, MinasLab has seen significant improvements in operational efficiency. With an emphasis on the ability to customize the system to the lab’s needs. The implementation of Actiz has not only brought significant progress for MinasLab, but has also highlighted the value of efficient technical support and an adaptable tool.

Transformative results: data traceability and increased efficiency

After implementing Actiz, MinasLab has achieved remarkable results in several areas with significant gains in its laboratory operations. Among the main advances, the following stand out:

Error Reduction: Actiz has eliminated traceability failures and inconsistencies, which are essential to ensuring the accuracy and reliability required in audits and accreditations.
Increased Efficiency: The time required to generate proposals was reduced by more than 80%, allowing MinasLab to direct more resources to strategic and high-value activities.
Improved Data Management: complete traceability of information has provided more rigorous and efficient management, essential to meet audit and certification requirements.
Additional Benefits: The ability to customize the system according to the specific needs of the laboratory and the agility in generating proposals were highlighted as significant gains, contributing to a more agile and adaptable operation.

These improvements have increased MinasLab’s operational efficiency and significantly strengthened the laboratory’s ability to meet regulatory requirements, as well as optimizing its agility in responding to market demands. The integration of Actiz has provided a comprehensive transformation, allowing the laboratory to structure its internal processes in a more efficient and strategic manner. As a result, the laboratory has achieved very impactful results in both operational efficiency and in its ability to maintain compliance with demanding regulatory standards.

How Actiz transformed the management of MinasLab

The MinasLab success story illustrates how Actiz can transform laboratory management, being an essential component for significant gains in efficiency, traceability and data management. Actiz offers a solution that provides autonomy, ease of use and customization without the need for coding, in addition to having efficient technical support.

The software is suitable for both start-up laboratories, such as MinasLab, and established ones, offering flexibility and solutions tailored to the needs of each one. If you identify with any of these contexts and are looking to transform the management of your laboratory, Actiz is the ideal solution. Our technology is ready to be adapted to your specific needs and help you achieve exceptional results.